Receptionist- Administrative Assistant

Job Description: 

At Keiko Studios we desire to give clients a special experience when they step into our doors. As a rapidly-growing company, we are looking for an experienced receptionist/administrative assistant to join our team. Receptionists take on the responsibility of communicating with clients and creating an environment where they feel warmly welcomed by having an energetic and positive attitude. They also assist the employer in daily tasks, such as signing up students, scheduling, answering phone calls, and providing information regarding music lessons, venue rentals, and affiliated programs.

Responsibilities:

  • ​​Warmly greet clients, provide information, and process payments

  • Schedule lessons and appointments

  • Updating paperwork, maintaining documents and word processing

  • Open, sort, and distribute incoming electronic correspondence

  • Handling incoming calls and other communications

  • Creating advertising materials and monthly newsletters

  • Helping organize, clean, and maintain office common areas.

  • Scan and make copies of policies, and prepare student retention

  • Perform other duties as assigned

Qualifications:

  • Friday and Saturday availability required

  • Must have receptionist or customer service experience

  • Must be proficient using Google Suite and have strong computer skills

  • Must have strong verbal and written communication, positive attitude, and interpersonal skills

  • Must have good time management and multi-tasking skills

  • Attention to detail and confidentiality are required

  • Must have the ability to pay high attention to detail

  • Have a high school diploma or equivalent

  • Bilingual in Spanish and/or Creole is a plus.

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